Eau Gallie Little League • P. 0. Box 361606 • Melbourne, Florida 32936-1606 • Phone: 321-369-9648
Note:
Positions marked with (Board Position) must
be filled by elected Board Members. All other positions can be
filled by either elected Board Members or by Auxiliary Board Members.
President (Board Position): It is the Presidents duty to oversee the entire league. The President is responsible for appointing all managers, coaches, and umpires. The President is also responsible to ensure that all players are of the correct age and residence. The President's main responsibility is to interact with the district and Little League to make certain that all paperwork is completed in a timely fashion. This includes all rosters that must be submitted to League Headquarters in Williamsport, PA 14 days after the first scheduled game. The President is also in charge of conducting all board meetings.
President (Board Position): It is the Presidents duty to oversee the entire league. The President is responsible for appointing all managers, coaches, and umpires. The President is also responsible to ensure that all players are of the correct age and residence. The President's main responsibility is to interact with the district and Little League to make certain that all paperwork is completed in a timely fashion. This includes all rosters that must be submitted to League Headquarters in Williamsport, PA 14 days after the first scheduled game. The President is also in charge of conducting all board meetings.
Vice-President (Board Position): The Vice-President shall assume the responsibilities of the President when appropriate. His other main duty is to assist the President.
Treasurer (Board Position): Maintains accurate records of all financial transactions;
prepares yearly report for General Membership meeting; pays all bills; deposits all monies collected from registration, sponsors, concessions, etc. Helps prepare budget for next season.
Secretary (Board Position): The Secretary needs to keep the minutes of all meetings. It is also the Secretary's responsibility to conduct all correspondence for the league. The secretary is also responsible in assisting the President in creating the rosters which are supplied to League Headquarters in Williamsport, PA.
The Secretary prepares/mails General Membership meeting notice; retrieves messages from
the league answering machine and returns calls; and picks up mail from
the league Post Office Box.
Safety Officer (Board Position): Often an overlooked part of the league, but very instrumental in the organization. It's the Safety Officer's responsibility to supply and keep updated a safety plan to League Headquarters in Williamsport, PA. This includes plans of action should an accident occur, emergency phone numbers and follow-up on any accidents. The plan should stress first aid classes and certification for any league members. It's also
the Safety Officer's responsibility to insure that all games are being played safely and with proper equipment.
Player Agent (Board Position): The Player Agent has the responsibility of conducting tryouts, maintaining the waiting list of players not yet on a roster, and placing players onto rosters.
The Player Agent conducts all Drafts. The Player Agent is also the interface between any parents/players and the board. It is his/her responsibility to insure fairness within the league. Checks scorebooks to ensure all players are getting required playing time
and facilitates All-Star selection process. The Player Agent
cannot manage a team.
Umpire Coordinator: The Umpire Coordinator is one of the most important and thankless jobs in the league. Finding umpires is one of the most challenging positions there is. Scheduling umpires whether for a division or the entire league is a difficult, but rewarding task, when fulfilled. The Umpire Coordinator should take the opportunity to not only schedule umpires for games, but to also train the volunteer umpires. Umpire clinics are very important to not only train, but to find new umpires.
Equipment Manager: Keeping an inventory and holding down the league's costs are this officer's first priority. Making certain that all teams are properly equipped with safe gear is also a priority. The Equipment Manager should not only take inventory, but ensure that all equipment is in good working order.
The Equipment Manager is responsible for everything from the balls, bats, and catcher's gear, to the rakes and equipment used to maintain the fields.
Assistant Umpire
Coordinators: The Assistant Umpire Coordinatora assist the Umpire Coordinator in scheduling umpires for
Softball, Minors and for the "Big Diamond" games. An ideal position for a member who wants to assist, but not have the responsibilities of being on the board.
Concessions Coordinator (Board Position): Concessions are the bread and butter of the league. Although much work is involved in concessions, this is where much of the revenue of the league comes from for post season play. Not only does the league generate monies, but a favorable atmosphere for a ball game. Traditionally, the concessions have been at the heart of the league because of the facility. This is where the balls are, keys for lights, restrooms, incidentals, information, and ice for injuries, as well as the phone for any emergencies. The Concessions Coordinator will ensure concession stands are clean;
maintain proper inventory levels; calculate cost of items/generate price lists;
post instructions on how to open/close stands; ensures "banks" are prepared for concession stands.
Volunteer Coordinator: Keep track of the volunteers, whether for coaches, umpires, concession workers, or field maintenance, and schedule accordingly.
The Volunteer Coordinator ensures that all volunteers have filled out
and submitted a volunteer form and conducts the background checks on
each volunteer. The Volunteer Coordinator assists the Secretary in
maintaining the volunteer list.
Opening Day Chair: Coordinates all activities required for the Opening Day Ceremony. This is an important position but the work is done once the games actually start!
Team Mom Coordinator: The Team Mom Coordinator plays a very important role to ensure that information is distributed to the league.
The Team Mom Coordinator is the main interface between the League and the teams. This position has the responsibility of making the team picture schedule and works with the Fundraising Officer on any fundraising activities. The Team Mom Coordinator and Fundraising go hand in hand.
Fundraising Coordinator: The Fundraising Coordinator is responsible for finding ways to raise money for the operation of the league. One fundraiser per year is allowed with the players in uniform.
Sponsorship Coordinator: The Sponsorship
Coordinator is responsible for sending sponsorship renewal letters to previous sponsors. Attempts to solicit new sponsors. Responsible for collecting all sponsorship fees and distributing plaques to sponsors.
Softball Director: Takes ownership of all aspects of the softball program; ensures managers are aware of inter-league rules; ensures managers are aware of the expectations of the Board (playing time, taking care of equipment, concession involvement, etc.) communicates all inter-league rules with the managers.
The Softball Director is the direct liasion to the district for
inter-league play for softball.
Baseball Division Representatives:
The Division Representatives are the liaison between the Board of Directors and all Managers and Coaches
in their division. They are part of the managers/coaches screening committee that makes recommendations to the board for approval.
Division Representative are not allowed to manage or coach within the division they represent,
although they can manager or coach in another division. Assists in
scheduling make-up games; Maintain and post division win/loss records where required.
T-Ball Administrator : Takes ownership of all aspects of the T-Ball program;
assists in recruiting managers; ensures managers are aware of rules; ensures managers are aware of the expectations of the Board (playing time, taking care of equipment, concession involvement, etc.).
T-
Pre-Minor Baseball Division Representative:
Takes ownership of all aspects of the Pre-Minor baseball program;
assists in recruiting managers; ensures managers are aware of rules; ensures managers are aware of the expectations of the Board (playing time, taking care of equipment, concession involvement, etc.).
Minor Baseball Division Representative:
Takes ownership of all aspects of the Minors baseball program; assists
in recruiting managers; assists the Player Agent during the Draft; ensures managers are aware of rules; ensures managers are aware of the expectations of the Board (playing time, taking care of equipment, concession involvement, etc.); monitors books to ensure kids are getting equitable playing time.
Major Baseball Division Representative: Takes ownership of all aspects of the
Majors baseball program; assists in recruiting managers; assists the
Player Agent during the Draft; ensures managers are aware of rules; ensures managers are aware of the expectations of the Board (playing time, taking care of equipment, concession involvement, etc.); tracks and communicates win/loss records; monitors books to ensure kids are getting equitable playing time;
maintains Win/Loss records and provides them to the Webmaster for
posting on the web site.
Junior Baseball Division Representative: Takes ownership of all aspects of the
Juniors baseball program; assists in recruiting managers; assists the
Player Agent during the draft; ensures managers are aware of rules; ensures managers are aware of the expectations of the Board (playing time, taking care of equipment, concession involvement, etc.); tracks and communicates win/loss records; monitors books to ensure kids are getting equitable playing time;
maintains Win/Loss records and provides them to the Webmaster for
posting on the web site; acts as the direct liasion to district for
inter-league play for the Juniors Division.
Senior Baseball Division Representative: Takes ownership of all aspects of the senior baseball program;
assists in recruiting managers; assists the Player Agent during the
draft; ensures managers are aware of rules; ensures managers are aware of the expectations of the Board (playing time, taking care of equipment, concession involvement, etc.); tracks and communicates win/loss records; monitors books to ensure kids are getting equitable playing time;
maintains Win/Loss records and provides them to the Webmaster for
posting on the web site; acts as the direct liasion to district for
inter-league play for the Seniors Division.
Webmaster: Responsible for keeping the web site up to date.
Board members serve a one year term. They are elected to the board at the general meeting held each August. Official duties for each position in the league are detailed below. We have many unfilled positions, so please consider volunteering.
If you have any questions that are not answered on this web site, or any comments for us, please contact the appropriate board member:
|
NAME |
OFFICE |
PHONE |
|
|
Lee Arrowood |
President |
427-7737 | |
|
Scott Hartling |
Vice President Safety Officer |
|
|
|
Scott Farnham |
Treasurer Webmaster |
|
|
|
Jody Devinney |
Secretary Umpire Coordinator |
|
|
|
Tommy Cowan |
Player Agent |
750-6114 | |
|
Steve Otten |
Minors Division Representative |
402-630-4658 | |
|
Phil Smith |
Softball Director |
544-9262 | |
|
Jamie Smith |
Concession Coordinator |
| |
|
Gordie Wiles |
Sponsorship Coordinator Majors Division Representative Co-Uniform Coordinator |
482-0353 |
|
|
Jason Potter |
Equipment Manager T-Ball and Pre-Minor Division Representative |
298-7151 | |
|
Jeff Jaecklin |
Volunteer Coordinator |
757-9010 | |
|
Rich Hogarth |
Opening Day Chairperson
|
480-9293 | |
|
Bill Kinsel |
Juniors/Seniors Division Representative Field Supervisor |
|
|
|
Auxiliary Board Members |
|
| |
|
Kristie Escalera |
Team Mom Coordinator |
| |
Board of Directors